Administrative Assistant III

Contract: Foster City, California, US

Salary: $40.00 Per Hour

Job Code: 331566

End Date: 2023-04-17

Days Left: 15 days, 20 hours left

To discuss more about this job opportunity, please reach out to Chitrank Rastogi (LinkedIn URL -, email your updated resume at or give me a call at (425) 523-1648. Thank you!

Pay Range - $35 to $40/hr. (negotiable)

Job Description:
Job Roles & Responsibilities:

  • We are seeking an experienced, highly organized, and proactive senior administrative professional to provide administrative support to the Executive Director and leadership team.
  • The position will be based in Foster City, CA and will have a high level of visibility in the organization.


Key Responsibilities:

  • Coordinate large events which includes the planning, organizing, and implementation of event activities
  • Serve as a primary resource for data and information to the department
  • Recommend, interpret, and/or implement company and internal administrative policies and procedures
  • Interfaces with internal management and staff to address/support a wide range of administrative needs
  • Prioritize workload involving multiple large projects/timelines by anticipating and arranging for needed resources
  • Utilizes software programs such as MS Outlook, Excel, and PowerPoint to create graphs, charts, spreadsheets, and presentations
  • Understand the goals and objectives of the entire department and contributes to the attainment of those G&O's
  • Liaise with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports and tools and materials for presentations
  • May review monthly budget, reviews and researches variances
  • Assist with facilities space planning or office set-up as needed
  • Assist in the onboarding/offboarding of staff members
  • Acts as a resource to other administrative assistants and may be cross trained as back up to cover if he/she is out of the office for an extended time period
  • May schedule candidate interviews and arrange hotel and travel accommodations ensuring a positive candidate experience in partnership with Talent Acquisition
  • May design/revise processes to enhance workflow, which includes the use of software to generate reports, statistics, timelines, correspondence and presentations


Minimum Qualifications:

Knowledge, Skills and Abilities:

  • Demonstrated effective verbal, written, and interpersonal skills
  • Strong attention to detail and highly organized
  • High level of integrity and confidentiality with sensitive information
  • Proven knowledge and understanding of administrative and office policies and procedures
  • Must possess good proofreading and editing skills
  • Demonstrated high level of proficiency with MS Office Suite: Outlook, Word, PowerPoint, and Excel
  • Works under minimal supervision; proactive and anticipates future department needs and prepares accordingly
  • Specific Education and Experience Requirements
  • Requires a minimum of a high school diploma plus 3+ years senior administrative experience supporting executive(s)
  • Associates Degree or higher preferred
  • Biotech experience is preferred as we are working towards developing a better grasp of what the PSLs need.
  • We would like to have a better understanding of regulatory/project phases so we can be proactive rather than reactive in support of our respective PSLs.



Job Requirement
  • Administrative Assistant
  • Admin Assistant
  • administrative support
  • graphs
  • charts
  • spreadsheets
  • presentations
  • reports
  • Meeting Management
  • Biotechnology
  • Pharma
  • Pharmaceuticals
Reach Out to a Recruiter
  • Recruiter
  • Email
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  • Chitrank Rastogi
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