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Executive Receptionist
Contract: houston, Texas, US
Salary Range: 20.00 - 24.00 | Per Hour
Job Code: 334856
End Date: 2023-05-27
Job Status: Expired
This Job is no longer accepting applications
Responsibilities:
- The Executive Assistant provides support to one Managing Director and one Director within the Wealth at Work organization by handling correspondence, managing calendars and appointments, processing expenses, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
- Directly supports two managers and provides ad-hoc support to respective teams
- Manages day to day calendar(s) of senior managers
- Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
- May prepare and review materials and correspondence for meetings
- Assist with creation/modification of presentations, spreadsheets, and other various documents
- Coordinates travel arrangements; prepare and distribute schedules/agendas for travel
- Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system
- Orders supplies and process invoices through Procure to Pay system
- Assists in ad-hoc reports special projects as needed
- Trains, coaches or guides other administrative staff when required
- Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
- Must Have: Qualifications:
- Previous office administration experience preferably within a large and complex financial services or similar organization
- Highly proficient in MS Office
- Consistently demonstrates clear and concise written and verbal communication skills
- Demonstrated ability to quickly gain command
Job Requirement
- Receptionist
- managers
- CEO
- Administrative
- Calendar
- Calendar management
- Senior managers
- Secretary
- meetings
- conference meetings
- presentation
- outlook
- travel arrangements
- travel
- event management
- events
- processing expenses
Reach Out to a Recruiter
- Recruiter
- Phone
- Samrudhi Subnis
- samrudhi.subnis@collabera.com
- 8137717536
This Job is no longer accepting applications
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