Job Description:

• 3-5 yrs expr; Admin experience; flexibility to manage ad hoc reporting/projects
• Preferred Experience: Healthcare industry is a plus; Admin exp; Customer service.
• Key Skills: Proficiency in excel; strong verbal and written communication skills
• Education: HS diploma or equivalent work experience in a related field.. (Associate with no skill not apply)

• ARIBA (a plus)
• Check/ACR requests in Ariba for one off payments such as grant, registrations etc
• Input speakers and pay speakers for their services.
• Manage Ariba- all vendor SOWs/Invoices/POs/MSAs
• Input new vendors and speakers into Ariba.
• Check/ACR requests in Ariba for one off payments such as grant, registrations etc
• Customer services Skills
• Strong communication skills, greeting customers
• Procurement system/ invoice experience/ proficient user in excel (spreadsheet)
• Self-motivated, problem solving, critical thinker
• Two main credit cards/ meals manage customer travel, working with other teams, follow up with authorization forms, Airfare, meals, hotel, milage, etc.
• How to register customer for training classes

• Travel arrangements for Site Visits
• Set-up and pay customers for any travel reimbursements (ie: parking, mileage, etc).
• Process customer invoices that may come from a CDEC visit.
• Reconcile the Business Travel Account (BTA) for all CDEC customer travel.
• Complete transparency spreadsheet for BTA account.
• Training scheduling and building management
• Manage lunch schedule in registration software