This is an Executive Assistant role; Located at North Chicago, IL

We are seeking an experienced and proactive Administrative Assistant IV to provide high-level administrative support to senior leadership and their teams. This role requires excellent organizational skills, attention to detail, and the ability to handle sensitive and confidential information. The ideal candidate is a flexible, solutions-oriented professional with strong communication and interpersonal skills.

Key Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate travel arrangements

• Process expense reports and manage courier/shipping needs

• Support meeting and event planning, including preparation of materials and presentations

• Coordinate Teams and telepresence meetings

• Handle onboarding tasks for new employees and assist with office setup

• Maintain departmental files and ensure compliance with corporate policies

• Assist with budget tracking and other department operations as needed

• Provide occasional backup support to senior executives

• Use MS Office Suite, Concur, SharePoint, and other business systems effectively

Qualifications:

• 7+ years of administrative experience supporting executives

• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint), Concur, and SharePoint

• Experience in the pharmaceutical or CRO industry is highly preferred

• Excellent critical thinking, time management, and multitasking skills

• Ability to handle confidential and sensitive information with discretion

• “Can-do” attitude with adaptability to shifting priorities

• Some college education preferred; leadership or supervisory experience a plus

Pay Range:

$28/hr to $32/hr (Without any benefits)