Position Summary:

We are seeking a highly organized and experienced Events Planner to manage, plan, and execute multiple complex, concurrent events across various functions. This role involves leading all aspects of event execution, from initial concept through post-event reporting, to ensure seamless, high-quality experiences that align with business goals.

The ideal candidate will bring strategic thinking, strong communication, and excellent project management skills, along with the ability to thrive in a dynamic environment.

Pay Range - $35 - $40 an hr

Key Responsibilities

• Lead the planning and execution of large-scale tradeshows, client events, internal conferences, and media engagements.

• Oversee all event logistics including venue selection, contract management, agenda planning, AV setup, room configurations, catering, transportation, signage, and decor.

• Collaborate with internal stakeholders to ensure alignment of event goals and deliverables.

• Manage vendor relationships and negotiate contracts to secure cost-effective, high-quality services.

• Oversee event registration systems and mobile app platforms to optimize attendee engagement.

• Provide on-site event management to ensure flawless execution and prompt issue resolution.

• Track event budgets, perform reconciliation, and deliver post-event reports and analytics.

• Stay current on industry trends and best practices to improve event strategy, cost-efficiency, and impact.

• Support and collaborate with team members on various event initiatives as needed.

Qualifications:

• Bachelor's Degree and/or certification in events or meeting planning, or equivalent relevant experience.

• 4+ years of hands-on event planning experience, preferably in a corporate, venue, or agency setting.

• Demonstrated ability to manage multiple events and timelines with exceptional organizational skills.

• Strong communication skills — both verbal and written — to engage with stakeholders across all levels.

• Proven experience with budget management, vendor negotiation, and event contract terms.

• Self-motivated with the ability to work independently and collaboratively under tight deadlines.

• Flexible and adaptable to evolving priorities, with a solutions-oriented mindset.

• Proficiency in event registration software and mobile app tools.