Detailed Job Description:

Client: University

Job Title: Administrative Associate

Location: Palo Alto, CA 94304 (Hybrid)

Duration: 8 Months 

Pay Rate: $30/hr

Description:

• The Administrative Associate will play a vital role in supporting the Division of Pain Medicine by processing human subject payments, processing orders and invoices, tracking and following up on payments, and coordinating travel arrangements.
• This position requires strong organizational skills, attention to detail, and effective communication abilities to ensure smooth operations within the research environment.

• Processing payments to human subjects participating in research studies, ensuring compliance with institutional and departmental policies and ethical guidelines.
• Maintain accurate and confidential records of participant payments and related documentation.

• Process and track orders for research supplies and materials, ensuring timely procurement and adherence to budgetary constraints.
• Collaborate with vendors and internal departments to resolve any issues related to orders.

• Review, process, and track invoices related to research activities, ensuring accuracy and timely payment.
• Work closely with the finance administrative lead to reconcile discrepancies and maintain organized financial records.