Day To Day Responsibilities:

• Incoming Mail Processing:
• Sort, open, and distribute incoming mail, packages, and inter-office correspondence to the appropriate departments and individuals in a timely manner.
• Log and track registered, certified, and priority mail.
• Handle confidential and sensitive documents with discretion and according to company policy.
• Operate mail opening equipment as needed.

• Outgoing Mail Processing:
• Collect, sort, packaging, and prepare outgoing mail and packages for shipment.
• Apply correct postage using postage meters and ensure all mail meets postal regulations.
• Prepare and process bulk mailings, marketing materials, and large corporate communications.
• Coordinate with external mail carriers (USPS, FedEx, UPS, etc.) for pickups and deliveries.

• Mailroom Organization & Maintenance:
• Maintain a clean, organized, and efficient mailroom environment.
• Monitor and order mailroom supplies (envelopes, stamps, labels, etc.) to ensure adequate stock levels.
• Perform routine maintenance on mailroom equipment (e.g., postage meters, mail sorters).
• Report any equipment malfunctions or issues promptly.

• Record Keeping:
• Maintain accurate records of incoming and outgoing mail volumes, postage usage, and shipping costs.
• Assist with special projects and other administrative tasks as assigned.

Must Haves:

• Previous experience in a mailroom or administrative support role is preferred but not required.
• Strong organizational skills and attention to detail.
• Ability to accurately sort and distribute mail.
• Basic computer proficiency (e.g., MS Office Suite, email).
• Ability to operate mailroom equipment (e.g., postage meter, mail opener – training provided).
• Excellent time management and ability to prioritize tasks effectively.
• Ability to lift and move mail bins and packages weighing up to 30 lbs.
• Reliable and punctual with a strong work ethic.
• Ability to work independently and as part of a team.