Job Title: Executive Assistant II

Job Location: Seattle, WA 98109

Job Duration: 12 12-month contract

Pay Rate: $28.00/hr to $31.00/hr

Job Description:

• AIGC is seeking a passionate, motivated, organized, and detail-oriented Executive Assistant to support two Directors.
• This role supports a client Special Projects team that takes the company’s Think Big leadership principle to the next level.
• We focus on creating new products and services that improve the lives of our customers. No industries or subject areas are out of bounds.
• If you’re interested in innovating at scale to address big challenges in the world, this is the team for you. Our team highly values work-life balance, mentorship, and career growth.
• We believe striking the right balance between your personal and professional life is critical to life-long happiness and fulfillment.
• We care about your career growth and strive to assign projects and offer training that will challenge you to become your best.
• This role will primarily support two directors, overseeing 100+ employees.
• This role requires outstanding planning, time management, and organizational skills. The right candidate will have a strong sense of ownership, bias for action, and customer service.
• This position requires a high level of integrity and discretion in handling confidential information, and professionalism in interacting with senior executives.
• Successful candidates will have exceptional written and verbal communication skills, and be tech-savvy, resourceful, and creative problem solvers.
• They will act as the unifier of the team through team socials, events, and programs.
• This position requires the capacity to work successfully in a team environment, build effective working relationships, and operate with a good sense of humor.
• This is a Seattle-based role.

Key job responsibilities:

• Managing complex calendar requests, meeting invites, and conference room logistics
• Planning international and domestic travel
• Processing expense reports
• Managing large event logistics (in-person and virtually), including catering, preparing agendas, and materials to ensure the meetings are productive (e.g. Town Halls, onsite business meetings)
• Contributing to team culture, boosting morale, recognizing outstanding employee efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking discussion topics, helping key deliverables be met, and following up on outstanding items
• Creating and owning team mechanisms (e.g., staff meeting agendas, weekly business reviews, team-building events, launch events and team recognition)
• Identifying internal and external approaches to solve problems in a creative way
• Working with another EA to foster a cohesive and effective work environment.

Business Group:

• AIGC (Advertising, Grand Challenge)

Purpose/Goal:

• Assisting in complex scheduling travel expense reports, managing meetings in time zones, meeting notes, and event planning

Day to Day Rhythm:

• Proactively manage complex calendars to ensure deliverables are met.
• Coordinate calendars across multiple teams to proactively plan for key business cycles.
• Effectively and proactively supporting Directors and other team members.
• Act as a gatekeeper by balancing customer obsession and backbone.
• Ensure timely action by organizing, prioritizing, and addressing sensitive, confidential information and requests.
• Submit expense reports.
• Coordinate global schedules, travel arrangements, and seamless meeting logistics in a cost-effective manner.
• Creatively solve complex problems while building sustainable, scalable mechanisms.

Role interesting:

• This is a competitive market! We want to make sure we are highlighting the value of this role to help with candidate attraction.

Required Skills:

• 4+ years of senior level leadership support, or 1+ years of client experience
• Experience with executive level calendar management
• Experience with MSOffice products and applications
• High school or equivalent diploma
• Needs outlook 365, Concur, Excel MS Suite, Power Point (deck building)
• 3 years exp from a larch tech company

 Leadership Principles:

• Top 3  Leadership Principles: (Learn and Be Curious, Earns trust, Deliver Result)

 Must-have hard skills:

• 3 years exp from a large tech company
• Former Ideal!

Benefits:
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)