Position Details:
Industry: Pharmaceuticals
Job Title: Senior Administrative Assistant
Duration: 12 Months [++ Possibilities of extension]
Location: North Chicago, IL - 60064
Pay rate: $27-28/hr

Job Description:

• Provides advanced administrative support to VP level or equivalent.
• Light admin support for VP direct reports: scheduling larger meetings, planning food/sourcing location(s), pulling together materials for larger meetings.
• Planning and logistics support for CC all-staff meetings.
• Veeva Project Management – general project management across the Corporate Communications (CC) leadership team (LT), e.g., helping to track with deliverables, plans, decks, etc.
• Management of files on CC Teams channel – e.g., helping us archive and keep team-related items organized and up-to-date.
• Uses intermediate to advanced software skills to perform assigned work. Uses and understands.
• MS Office Suite and other business-specific software, including Corporate Travel website (Domestic and International travel) and other programs.
• Assist with entering and tracking media inquiries into department database.
• Pull media articles, full text of stories, media monitoring reports, broadcast clips, etc.
• Proficient at proofreading.
• Manage printing, binding and deliverables to C-Suite executives of CC materials.
• Support for hard copy pre-reads and CEO briefings.
• Consistently handles confidential or business-sensitive information.
• Coordinates new employee office setups and onboarding.

• Minimum three (3) years of administrative assistant-related experience. High School diploma or equivalent.
• Experience providing support to a VP level or equivalent.
• Intermediate to advanced knowledge of MS Office Suite, Outlook, Adobe Acrobat, understanding of business processes and requirements.
• Self-starter able to function at a high-level with general instruction.
• Builds strong relationships with peers and cross-functionally with partners outside of assigned group, as necessary, to enable effective and efficient Corporate Affairs operations.
• Team-oriented, can-do attitude and desire to be productive contributor to overall organization.
• Learns quickly and can change course quickly when needed.
• Open to suggestions and innovation for improvement.
• Professional demeanor and ability to maintain confidentiality.

Benefits:
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)