• The Administrative Assistant plays a critical role in ensuring the efficiency, accuracy, and alignment of administrative and clerical functions.
• This position supportsthe office team responsible for shipping, receiving, inventory discrepancy resolution, and clerical support operations.
• Reporting to the Strategic Supervisor and PDC Manager, the Office Team Leader is responsible for maintaining smooth office workflows, improving administrative processes, and supporting operational excellence across multiple shifts.

• Lead and manage the receiving, shipping, and inventory discrepancy clerical teams to ensure operational support aligns with business needs.
• Responsible for vendor payment coordination to maintain financial and operational accuracy.
• Monitor workflow, support and adjust clerical team support levels based on inbound and outbound demand.
• Assist in work assignments, provide clear expectations, and performance tracking for the office tasks.
• Set workload volume for usage to maintain consistent workflow.
  Perform TOS concepts and demonstrate a basic understanding of DView, SAP, and MS Office.
• Assist clerical staff in processing inbound and outbound shipments on the dock.
• Ensure proper documentation, storage and verification of shipments, including Bills of Lading (BOLs), packing slips, and shipping manifests.
• Assist in entering shipment details into EWM/DView systems.
• Maintain and update shipping logs, inventory records, and discrepancy reports.
• Help reconcile inventory variances by coordinating with clerical teams and warehouse staff.
• HR functions- including payroll entries, weekly submission and record keeping.
• Act as a liaison between dock clerks and warehouse personnel to resolve real-time shipment issues. Work in conjunction with the warehouse shipping and receiving coordinator to complete all tasks by end of day.
• Support expedited orders and critical shipments by ensuring accurate documentation and proper workflow execution.
• Assist with verifying shipment accuracy and identifying potential discrepancies.
• Support audit processes for inbound and outbound materials flagged for inspection.
• Communicate and escalate quality concerns to clerical staff and supervisors as needed.
• Adhere to dock traffic control and material handling procedures.
• Maintain an organized and hazard-free workspace.
• Follow all safety regulations and warehouse best practices.

• Minimum High School and 3 years of relevant experience
• OR Associates degree and 1 year of relevant experience.
• Experience in an automated warehouse and progressive warehouse experience with demonstrated leadership capability.

Benefits:

• The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)

If interested kindly share your resume at Jigyasa.issar@collabera.com