Pay Range: $35/hr -$40/hr

About the Role

• We are seeking an Administrative Business Partner to join our team in the Investment Administration Support department.
• This role is essential for managing the daily operations and providing administrative support to senior leaders.
• The ideal candidate will demonstrate flexibility, problem-solving abilities, and a proactive approach to ensure seamless operations.

Responsibilities

• Manage and adjust daily calendars for senior leaders, prioritizing schedules based on last-minute changes.
• Arrange and reserve conference rooms, catering, audio/video, and other services for meetings and conferences.
• Coordinate travel arrangements and efficiently submit expense reports.
• Drive key team activities and events, including team meetings, strategy sessions, conferences, ordering supplies, and social events.
• Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.
• Build and maintain strong business relationships with executives and administrative staff across the organization.
• Complete ad hoc administrative requests in a timely and detailed manner.

Education Qualification

• A minimum of 5 years of administrative experience, preferably in a large global organization within the financial services industry.

Required Skills

• Ability to work independently and take on additional responsibilities as needed.
• A positive and 'can-do' attitude with a desire to provide outstanding service to internal and external clients.
• Ability to maintain focus with a sense of urgency while respecting others.
• Proven track record of managing competing priorities and meeting tight deadlines.
• Excellent communication skills, both written and verbal.
• Strong computer skills, including proficiency in MS Word, Excel, PowerPoint, and Outlook.
• High level of attention to detail.
• Discretion in handling confidential information in all aspects of work.

Benefits

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.