• Manage ELT members calendar, gatekeeping and event planning.
• Manage the establishment and maintenance of ELT member's database.
• Represent corporation through effective communications with internal and external customers.
• Coordinate travel arrangements.
• Liaison between ELT member, other executive officers, administrators, board members, staff and others employees.
• Ensure timely and consistent information gathering practices for all parts of the organization.
• Plan and coordinate meetings and participants, as needed.
• Ensure professional and timely response to all internal and external requests.
• Attending staff and other key meetings to ensure follow-up on action items and issues raised.
• Assist with the preparation of presentations.
• Assist with inquiries for ELT member, as necessary.
• Process accounting issues (i.e., expense reports, invoices, etc).
• Manage filing projects, office organization, mail processing and general administrative maintenance duties.
• May supervise small team of Corporate Administrative Assistant staff. Assist in recruiting, staff scheduling, organization and prioritization of work.
• Plan and implement special projects.
• Build and maintain sense of team and overall morale with IDEXX administrative staff by administering monthly administrative meetings.
• Oversee maintenance of corporate calendar.

• Bachelors degree or equivalent combination of education and experience.

• Proven ability to manage highly confidential/sensitive information.
• Ability to take initiative using one’s own judgment.
• Excellent and demonstrated organizational, project and time management skills.
• Excellent communication skills (both written and verbal).
• Project management experience a plus
• Ability to prioritize workload independently and handle multiple tasks.
• Proficiency with MS Office.
• High level of professionalism.
• Excellent interpersonal skills, with the ability to work closely and effectively with members of senior management and peers, both independently and as a team.
• Ability and willingness to operate in a fast-paced, dynamic environment, with a calm demeanor.
• Flexibility.

• Strong calendar and time management/gatekeeping skills
• Ability to anticipate executive’s needs (time to plan for meetings, priorities etc)
• Mature, confident with experience supporting senior level leaders

• Flexibility to answer texts/be available after hours when needed
• Project mgmt. experience

• Extensive sitting and computer use.

• Normal office environment

• Requires more detailed knowledge and experience. Occasionally contributes to process improvements.
• Solves moderately complex problems; takes a new perspective using existing solutions.
• Works independently; receives minimal guidance.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.