The right talent can transform your business—and we make that happen. At Collabera, we go beyond staffing to deliver strategic workforce solutions that drive growth, innovation, and agility. With deep industry expertise, a global talent network, and a people-first approach, we connect you with professionals who don’t just fit the role but elevate your business. Partner with us and build a workforce that powers success.
Event Coordinator
Contract: Palo Alto, California, US
Salary Range: 23.00 - 26.00 | Per Hour
Job Code: 366663
End Date: 2026-02-06
Days Left: 12 days, 3 hours left
Client: Higher Educational Client
Job Title: Administrative and Events Coordinator
Location: Palo Alto, CA 94305 (Onsite)
Duration: 06 - 12 Months - (High potential of Extension/Conversion based on performance)
Pay Rate: ($23-$26) hourly
Job Title: Administrative and Events Coordinator
Location: Palo Alto, CA 94305 (Onsite)
Duration: 06 - 12 Months - (High potential of Extension/Conversion based on performance)
Pay Rate: ($23-$26) hourly
About the Role:
-
The primary role will be to provide general administrative assistance for the department; handle phone calls, emails, and other correspondence relating to events.
Key Responsibilities:
Administrative Support
-
Provide general administrative assistance to the Event Operations team
-
Handle incoming phone calls, emails, and event-related correspondence
-
Support pre- and post-event administrative tasks, including documentation and follow-up
-
Maintain organized records and assist with scheduling and reservations
Event Planning & Coordination
-
Assist with the design, planning, implementation, and coordination of events
-
Prepare event materials such as name tags, badges, signage, and printed materials
-
Organize and manage event supplies and setup logistics
-
Learn and utilize department reservation/scheduling systems and related applications
Event Day Support
-
Support event execution, including registration, guest check-in, and event “floating.”
-
Serve as a point of contact for event guests, speakers, hosts, faculty, and stakeholders
-
Provide hospitality support and ensure a positive event experience
-
Troubleshoot issues calmly and professionally in a fast-paced environment
Team & Stakeholder Collaboration
-
Collaborate with Event Operations staff, clients, and campus partners
-
Communicate clearly and professionally with internal and external stakeholders
-
Contribute to team decision-making related to event logistics and execution
Required Qualifications & Skills
-
Experience supporting events, or a strong willingness and ability to learn quickly
-
Ability to work independently as well as collaboratively within a team environment
-
Strong organizational skills with keen attention to detail
-
Ability to manage multiple, shifting priorities and time-sensitive tasks
-
Excellent interpersonal, communication, and customer service skills
-
Sound judgment, problem-solving ability, and initiative
-
Ability to follow directions and execute tasks consistently and accurately
-
Professional demeanour with confidence, interacting with guests and senior stakeholders
-
Proficiency with office software and email applications (e.g., Workspace)
-
Willingness to learn internal scheduling, reservation, and event management systems.
Benefits:
- The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable).
Job Requirement
- Event
- Events
- Administration
Reach Out to a Recruiter
- Recruiter
- Phone
- Mradul Khampariya
- mradul.khampariya@collabera.com
Apply Now
Apply Now
