Client: Higher Educational Client
Title: Administrative Associate

Duration: 06 months + possible extension

Location: Stanford, CA 94305 - 4 Day Onsite

Pay Rate: ($25-$30) hourly

Job Summary:

• Seeking an Administrative Associate to provide day-to-day administrative and operational support for Land, Buildings, and Real Estate.
• The ideal candidate will have strong communication skills, excellent follow-through, and hands-on experience using Smartsheet for tracking and reporting.

 Key Responsibilities:

• Manage the Water Hotline and monitor the department email
• Log, track, and follow up on inquiries using Smartsheet
• Monitor the invoice inbox and update invoice trackers
• Coordinate with Project Managers on requisitions and non-PO invoices
• Perform daily and bi-monthly timecard checks and reporting
• Support P-Card purchases, travel arrangements, and mail
• Assist with meetings, reports, and general administrative tasks

 Must-Have Requirements:

• Smartsheet experience (mandatory)
• Excellent written and verbal communication skills
• Strong attention to detail and follow-through
• Proficiency in MS Outlook, Excel, and PowerPoint.

Benefits:

• The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable).