Job Title: Administrative Assistant IV
Location: Cambridge, MA
Duration: 12-month contract

Job Summary

• Seeking an experienced Administrative Assistant IV to provide high-level administrative support to the Ventures team.
• This role requires strong organizational skills, discretion, proactive problem-solving, and the ability to support executives and cross-functional stakeholders in a fast-paced environment.

Key Responsibilities

• Provide comprehensive administrative support, including backup support to senior leadership as needed
• Manage and coordinate executive and team calendars; proactively resolve scheduling conflicts
• Research information and respond to email and phone inquiries with supervisor guidance
• Draft, maintain, and distribute reports on Ventures team activities to cross-functional stakeholders
• Ensure awareness of upcoming meetings, events, and priorities across teams
• Maintain departmental files in compliance with corporate and government regulations
• Utilize MS Office Suite and business-specific systems (e.g., Concur, SharePoint, travel and performance management systems)
• Coordinate onboarding and office setup for new employees
• Support event planning, meetings, and receptions, including logistics and execution
• Train or coordinate work for new administrative assistants as needed.

Qualifications

• Some college education preferred
• 7+ years of administrative experience supporting executives
• Prior experience in a pharmaceutical company or CRO strongly preferred
• Some leadership or supervisory experience desired
• Intermediate to advanced proficiency in MS Office Suite, Concur, SharePoint, Visio or OrgPlus
• Strong understanding of business processes and operational requirements
• Highly adaptable, fast learner with a “make it happen” mindset.