Position Details:

Job Title : Administrative/ Executive Assistant 

Location:  Reston, VA (Hybrid)

Duration: 12 months contract

Pay Range: $40-55/hr

• With a thorough understanding of organizational structure, functions, and procedures, receives and screens phone calls and visitors on behalf of the office of the Renewable & Clean Power GM and Operations Manager and directs them appropriately.
• Coordinates requests from the department and other organizations.
• Determines action on important or emergency matters.
• Redirects to appropriate individuals in the absence of a manager.
• Keeps abreast of key issues, commitments, and priorities of the managers. Independently maintains the managers' calendars, regularly scanning for conflicts and resolving conflicts appropriately. Maintains Renewable & Clean Power Leadership (long-term planning) calendar and Outlook calendar for current and subsequent years.
• Maintains a file of important matters for the managers' attention upon return.
• Follows up to ensure action items have been completed.
• Works collaboratively with the other members of the Renewable & Clean Power Leadership team to ensure alignment and execute high-priority tasks.
• Completes work assignments independently and ensures coverage when absent from the office.
• Plans and coordinates general office services and other assignments as required, in collaboration with others.
• Arranges for special couriers and media services support, as necessary. Collects, reviews, and distributes incoming hard copy and electronic mail.
• Independently handles mail not requiring the managers' attention. Reviews for accuracy and format all outgoing documents and prepare for the appropriate manager's signature.
• Coordinates complex international and domestic travel arrangements, including detailed business plans and travel itineraries.
• Modifies travel as necessary and provides updates to all impacted parties.
• Prepares detailed expense reports.
• Coordinates internal and external meetings, arranging for facilities, equipment, conference calling services and catering.
• Manage internal and external visitors by notifying security with names and expected arrival dates and times.
• Welcome and escort guests and arrange temporary workspace, as necessary.
• Keep track of office supplies and order as needed. Manage and maintain distribution lists for Renewable & Clean Power business.
• Manage Renewable & Clean Power team hoteling desk and office assignments.
• Act as gatekeeper for the Renewable & Clean Power Executive Conference Room Provide support for Renewable & Clean Power team as necessary.

• Minimum of 6+ years of related experience.
• Associates degree or related technical training preferred.

• Must have atleast 7+ years of Administrative/Secretarial experience obtained in the past 10 years 
• Must have a combined minimum of 5 years experience (administrative or secretarial) and/or advanced coursework in courses requiring strong writing ability.
• Proven ability to maintain the confidentiality of the strictest nature.
• Effective team player, with strong interpersonal and customer service skills.
• Ability to work flexibly and collaboratively across all levels of the organization.
• Demonstrated professional reception and telephone practices.
• Working knowledge of organizational structure, functions, and procedures. Advanced oral and written communication skills required.
• Advanced skill in MS 365 (advanced Word, Excel, PowerPoint, Outlook and Teams) required. Advanced knowledge of common office procedures Strong organizational skills required.
• Ability to perform basic mathematical calculations and conversions. Advanced skills in conference/meeting arrangements. Advanced skills in Travel arrangements and coordination in, both domestic and international.
• Advanced skills in Concur.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.