• We are seeking an experienced Meeting Planner to manage end-to-end planning and execution of meetings and events within the pharmaceutical vertical.

Responsibilities

• Lead planning and execution of meetings/events, ensuring alignment with client objectives
• Manage sourcing, negotiation, and contracting of hotels, DMCs, and third-party vendors
• Develop timelines, workflows, and detailed program agendas
• Oversee budgets, forecasting, and financial tracking; review and reconcile final billing
• Coordinate logistics, including travel, registration, and on-site operations (as needed)
• Ensure compliance with attrition, cancellation policies, and pharma regulations (TOV/HCP)
• Collaborate with internal teams (IT, creative, operations) and external stakeholders
• Maintain accurate documentation in event management systems (e.g., Cvent)
• Support client communication, status meetings, and post-event debriefs

Required Qualifications

• 3–5 years of meeting/event planning experience (pharma industry required)
• Strong knowledge of TOV, HCP compliance, and regulatory requirements
• Hands-on experience with Cvent or similar event management tools
• Proven experience in vendor sourcing, contract negotiation, and budget management
• Excellent communication, organization, and multitasking skills
• Bachelor’s degree preferred.

Benefits:

• The Company offers a total rewards package in accordance with all applicable federal, provincial, and local laws and requirements. Benefit eligibility and offerings vary based on role, employment status, and work location. For contractor positions, benefits are limited to those entitlements and protections required by applicable law, which may include (as applicable) vacation pay, public holidays, leaves of absence, and other legally mandated benefits or payments.

• We may use AI-enabled and/or automated tools to support parts of our recruitment process, including application screening, interview scheduling, and candidate communications. These tools are used to enhance consistency and efficiency. All hiring decisions involve human review and are not based solely on automated processing