Location: Chantilly, VA OR Columbia, MD (Onsite)

Duration: 24 Months

Pay Range: $40 - $43/hr

Key Responsibilities:

• Client Reporting Coordination:
• Coordinate the monthly schedule of contractually required reports (deliverables), including maintaining the master reporting tracker, calendar(s), and communicating due dates to individual report owners.
• Track the status of all reports throughout the reporting cycle, including draft development, internal review, submission, and client feedback.
• Serve as the coordination point for client feedback on reports, ensuring comments are logged, assigned to appropriate SMEs, and resolved within required timelines.

Own and manage 2-4 monthly client reports, including:

• Developing and maintaining report templates and instructions
• Coordinating inputs from multiple SMEs
• Performing quality checks for completeness, consistency, and formatting
• Consolidating inputs and preparing reports for internal review and client submission
• Ensure all reports and follow-up documentation are stored in accordance with program standards.

Requirements Traceability Matrix (RTM) Support:

• Support RTM?related coordination, including tracking requirements, associated deliverables, and supporting artifacts.
• Maintain RTM schedules, milestone dates, and status tracking to ensure traceability and audit readiness.
• Coordinate with program managers, project managers, and SMEs to collect, organize, and store RTM artifacts in accordance with program standards.
• Meeting and Communication Support
• Support meeting scheduling for program and project activities, including coordination across multiple stakeholders and time zones as needed.
• Prepare agendas, distribute materials, and capture meeting minutes, action items, and decisions.
• Track action items and follow?ups from meetings and provide status updates to project leadership.
• Project Coordination and PMO Support
• Assist project managers with schedule tracking, milestone coordination, and status reporting.
• Maintain project documentation, logs, trackers, and repositories in accordance with PMO processes.
• Support risk, issue, and dependency tracking by ensuring updates are collected and documented.
• Help prepare content for internal and external briefings, reviews, and program status updates.
• Ensure PMO standards, templates, and processes are consistently followed across assigned projects.

Required Skills and Qualifications:

Experience:

• 2–6 years of experience in a project coordinator, project analyst, or PMO support role.
• Experience supporting client?facing projects, preferably in a highly regulated and structured environment.
• Experience coordinating deliverables that require input from multiple stakeholders.
• Core Skills:
• Strong organizational skills with the ability to manage multiple deadlines and priorities simultaneously.
• Excellent written and verbal communication skills, including the ability to coordinate feedback and follow?ups professionally with individuals at all levels of the organization.
• High attention to detail and ability to track status, dates, and dependencies accurately.
• Proficiency with MS Office tools (Excel, Word, PowerPoint, Outlook), including Advanced Excel skills. (Advanced PowerPoint or Word skills are a plus.)
• Experience with SharePoint and MS Teams or similar collaboration tools required.
• Ability to work effectively with cross?functional teams, including project managers, technical SMEs, and leadership.

Preferred Skills:

• Experience working in government, telecom, technology, or infrastructure programs.
• Experience with MS Project or Planner.
• Exposure to project management methodologies (Waterfall, Agile, or hybrid).
• Experience with or exposure to Power Automate or Power BI.
• Experience developing organizational systems or process improvement/process development.

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually – as applicable.