An Excellent Opportunity for “Senior Administrative Assistant” to work with one of the Largest Global Bank in San Francisco, CA

Pay Range: $53/hr – $58/hr

Job Description:

• Principal duties are managing the schedule and calendar of 2 executives, including meetings, telepresence, conference rooms and travel; scheduling staff events
• Coordinating and responding to correspondence and requests from outside groups
• Typing memoranda and correspondence as well as taking meeting notes and takeaways for executives
• Maintenance of accurate records; preparing expense reimbursement; ordering supplies & access requests, communications to the teams, etc. and other related administrative duties.
• Work closely with the Business Support Manager/COO to ensure that the executives and organization are being fully supported.
  

Required Skills

• Scheduling of meetings and intense daily calendar management
• Screen & respond to incoming meeting emails: forward & respond pro-actively as appropriate
• Prepare executives for each day's meetings including daily calendar, assist in compiling and organizing documents and materials for meetings
• Accurately arrange complex, detailed and frequently changing travel plans and itineraries in Concur
• Expense processing in Concur
• Assist with various administrative aspects of the Leadership team
• Assist other senior members of the leadership team when needed
• Assist key leaders in the organization in coordinating and managing of global team routines, events, and activities
• Ordering supplies, access requests, communications to the teams, etc.
• Plan, schedule and coordination of team events, outings, etc.
• The Administrative Assistant should be resourceful and able to work autonomously across a complex organization structure.
• Must be able to be adaptable and work well with people with different interpersonal style
• Ability to maintain a very organized desk and be adaptable to daily change as well as ability to prioritize tasks
• Must have prior work or current work experience as a Senior Administrative Assistant
• Demonstrated ability in either current or prior positions to interact with senior level executives
• Understanding of managing executive calendar and prioritizing activities, ideally with
• prior experience in communicating with other executives and their support staff
• Ability to work independently, multi–task, manage time wisely; handle confidential and sensitive material with highest degree of integrity
• Strong executive presence; superior interpersonal communications skills
• Ability to multi-task in an urgent and deadline-driven environment
• Must demonstrate accuracy & thoroughness and monitor own work to ensure quality
• Excellent attention to detail and organizational skills
• Proactive attitude with ability to stay focused and maximize time efficiently
• Enthusiasm, patience, and positive attitude are a must
• Must be proficient with these programs: MS Office Products (Outlook, Word, Excel, PowerPoint)

The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)

To apply for this position and set up an interview with the client please click on apply and send in your resume along with your contact info.

For any further queries please feel free to contact:

Anuj Srivastava

973-270-9785

Anuj.srivastava@collabera.com