Role Summary

• Provide high-level administrative and operational support to senior audit leadership, enabling the efficient day-to-day functioning of the department.
• This role partners closely with executives, managers, and key stakeholders to coordinate logistics, manage information flow, and support departmental priorities with a high degree of professionalism, discretion, and attention to detail.

Key Responsibilities

• Provide comprehensive administrative support to senior leaders, including calendar management, domestic and international travel coordination, correspondence, and meeting logistics
• Proactively manage complex calendars, schedule meetings, reserve conference rooms, and coordinate across multiple stakeholders and time zones
• Coordinate and support department meetings, leadership sessions, events, and ad-hoc projects, ensuring materials, logistics, and follow-ups are well organized
• Serve as a liaison between audit leadership and internal/external stakeholders, facilitating clear communication and timely responses
• Prepare meeting notes, reports, presentations, and other executive-level materials with accuracy and professionalism
• Submit and track system access requests and other onboarding or operational requests for employees and contractors
• Support continuous improvement by identifying opportunities to streamline administrative processes and implementing feedback from leadership

Required Skills & Capabilities

• Strong attention to detail with the ability to manage multiple priorities and logistics simultaneously
• Must have Japanese Language Proficiency 
• Sound judgment, critical thinking, and problem-solving skills in a fast-paced, executive environment
• Ability to engage confidently and professionally with C-suite executives and senior stakeholders, including close coordination with respective executive assistants on complex scheduling and logistics
• Demonstrated ability to receive feedback and implement improvements effectively
• High degree of discretion and professionalism when handling sensitive and confidential information
• Follows established procedures and practices while exercising appropriate initiative, creativity, and independent judgment

Preferred Qualifications

• Prior experience supporting senior executives, preferably within audit, risk, or finance in a highly regulated environment
• Experience with SAP or similar expense management tools
• Strong proficiency with MS Office (Outlook, Word, PowerPoint, Excel)