Administrative Assistant

Contract: Mettawa, Illinois, US

Salary: $30.00 Per Hour

Job Code: 347425

End Date: 2024-04-26

Job Status: Expired

This Job is no longer accepting applications
Job Description:
 
Key Responsibilities Include:
  • Provides general administrative support. May provide back-up support to higher-level management as needed.
  • Effectively monitors manager and team calendars, proactively solves conflicts.
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures.
  • Interacts with high-level executives and manages confidential or business-sensitive information.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files as assigned in compliance with corporate and government regulations.
  • Uses and understands Office Suite, and other business-specific software, including the Corporate Travel Web site, and employee performance management systems.
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Operates with general instruction and some supervision.
Leadership and Interpersonal Skills:
  • Fully understand and be proactive about assigned tasks and any associated expectations.
  • Ask for clarification as needed.
  • Understand the deadlines and deliverables.
  • Communicate any obstacles that prevent completion of any deadline.
  • Provide status updates prior to any deadline.
  • Be a good listener.
  • Demonstrate strong Critical Thinking Skills
  • Be Accountable and Responsible for actions/mistakes.
  • Challenges the team to always do better.
  • Prioritizes own work, balancing multiple requests for assistance.
  • Establishes good working relationships with client areas; builds rapport and trust with others.
Requirements:
  • Some college preferred.
  • Some leadership or supervisory experience desired.
  • Experience working in pharmaceutical company or CRO strongly preferred.
  • 3+ years previous admin experience supporting executives.
  • Must have Intermediate to advance knowledge of Office Suite, Concur, SharePoint, Visio or OrgPlus, and understanding of business processes and requirements.
  • “Make it happen” spirit & attitude as well as persistence.
  • Adaptive learner that grasps information quickly, and adapts to changes that may happen daily.
Job Requirement
  • Administrative Support
  • Excel
  • Calendaring
  • Travel Management
  • SharePoint
  • Word
Reach Out to a Recruiter
  • Recruiter
  • Email
  • Phone
  • Vishnu Nair
  • vishnu.nair@collabera.com
This Job is no longer accepting applications
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Collabera is a leading global digital talent solutions firm. For over 25 years, we have provided digital and IT talent services, direct placement and career advisement, global remote talent and learning solutions to transform and diversify workforces for the Fortune 1000 globally.

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Collabera is a leading global digital talent solutions firm. For over 25 years, we have provided digital and IT talent services, direct placement and career advisement, global remote talent and learning solutions to transform and diversify workforces for the Fortune 1000 globally.

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