Administrative Assistant (Admin Assistant)

Contract: Portland, Oregon, US

Salary: $26.00 Per Hour

Job Code: 348690

End Date: 2024-04-27

Job Status: Expired

This Job is no longer accepting applications
Job Description: Please add a detailed job description below.
I am looking for a part-time Admin/Coordinator to help support the Talent Acquisition team. It will be mainly scheduling interviews for the hiring managers and recruiters and then supporting other scheduling for the team. In addition, supporting audits and collecting information, as needed. This person should have experience coordinating calendars and communicating with all levels of employees. They should be strong in MS Suite and particularly Outlook. They should have intermediate skills in prioritizing need and working independently and with coworkers remotely. If they want to work in an office, we can support that as well. I’m flexible on the hours so they could work 9-2 or 8-12:30 or whatever combo works for their schedule. I’m targeting someone around 25-30 hours a week and would be open to someone that needed to flex up or down with their needs and business need. We have budget through 2024 and if the structure goes well, potential for extending.
 
Key Responsibilities
General Office Support/ Administration Provides administrative support to a manager and her/his team(s) or a facility; receives callers and incoming mail and refers to appropriate staff member or PGE department or independently handles routine matters; uses software applications to prepare emails, correspondence, reports, presentations, agendas, meeting minutes, etc.; independently responds to routine correspondence and inquiries.
Communicates assignments and directives from manager to team; tracks and follows up to ensure completion.
 
Schedules meetings and appointments for managers and staff.
Coordinates, schedules, and confirms interviews; makes changes as needed or requested.
Plans and organizes internal senior team meetings and meetings with outside industry members/stakeholders and others; reserves meeting space, arranges catering and compiles and assembles participant packets and materials; reports and troubleshoots problems with facilities, office equipment or furniture.
Maintains administrative procedures; ensures that standards, policies and practices are followed. Handles all administrative tasks or issues that arise not requiring the attention of the manager or other staff; ensures efficiency and organization of office operations.
Communicates directly and on behalf of the manager with staff and managers from other departments on matters related to the manager’s priorities and views; maintains awareness of issues occurring in the environment and makes manager aware of those needing attention.
Maintains and updates all physical and electronic files and records; maintains and updates procedural documents, guides and manuals, supports audits as needed.
Personnel Administration Support Initiates personnel action requests and requisitions on behalf of manager; coordinates/interfaces on recruiting/hiring actions; coordinates new employee onboarding activities, e.g., obtaining computer and security access.
Functional Competencies
Intermediate knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition and grammar.
Intermediate knowledge of clerical/administrative procedures, requirements and techniques involved in carrying out the work of an organization.
Intermediate skills in applying procedures and practices within the framework of established guidelines.
Intermediate knowledge of the organization, functions, key personnel, and sources of information of the department/facility served.
Basic knowledge of state and federal employment and wage and hour laws.
Basic knowledge of PGE’s policies, procedures, benefit plans and collective bargaining agreement.
Basic knowledge of PGE’s policies and procedures for recruiting and hiring.
 
Job Requirement
  • admin
  • coordinator
  • sheduling
  • meeting
  • appointments
  • interviews
  • Administration
  • Office Support
Reach Out to a Recruiter
  • Recruiter
  • Email
  • Phone
  • ARPIT DOSHI
  • arpit.doshi@collabera.com
This Job is no longer accepting applications
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Collabera is a leading global digital talent solutions firm. For over 25 years, we have provided digital and IT talent services, direct placement and career advisement, global remote talent and learning solutions to transform and diversify workforces for the Fortune 1000 globally.

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