To discuss more about this job opportunity, please reach out to Himanshu Kumar Singh(LinkedIn URL - https://www.linkedin.com/in/himanshu-kumar-singh-57b782258/), email your updated resume at Email - himanshu.ksingh@collabera.com or give me a call at (425) 403-0902. Thank you!

• Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required.
• Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings.
• Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel.
• Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general, Division and site policies and practices. Converts material to final form from rough drafts which contain technical terminology.
• Organizes, prepares and distributes essential personnel action documents such as Personnel Action Forms (PAFs), timesheets, requisitions, and job descriptions in order that actions needed by department are communicated to Human Resources.
• Organizes, prepares, and maintains department files, records, documentation, presentations, and other associated materials as directed.
• Organizes, prepares, and maintains copies of vendor contracts.
• Orders and maintains the office supply inventory for the department.
• Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems.
• Remains current on developments in field(s) of expertise.
• Performs related functions and responsibilities, on occasion, as assigned.
• Support all Company initiatives as identified by management and in support of Quality Management Systems (QMS), Environmental Management Systems (EMS), and other regulatory requirements.
• Complies with U.S. Food and Drug Administration (FDA) regulations, other regulatory requirements.

• Associate’s or Bachelor’s degree.
• Workday experience is a plus.
• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization. Work cooperatively and productively with others.
• Demonstrated problem solving skills.
• Ability to take initiative and work independently.
• Anticipate challenges and opportunities proactively.
• Resourceful, effectively navigates through ambiguity and can force prioritize.
• Adept at handling multiple assignments in a timely manner while meeting assigned deadlines.
• Ability to understand and comply with applicable Food & Drug Administration (FDA) regulations and Company operating procedures, processes, policies and rules is essential.
• Able to use discretion and handle sensitive/confidential information.
• Experience in the biotech, bio-instruments, or medical devices industries.
• Experience working in a broader enterprise/cross-division business unit model.
• Ability to work in a highly matrixed and geographically diverse business environment.
• Ability to maintain regular and predictable attendance.

• High School Diploma/GED
• Minimum 3 years previous administrative experience or equivalent.
• Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)
• Organizational skills, attentiveness to detail and the ability to work under general supervision.
• Intermediate to advanced knowledge of MS Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.