• Receiving/screening/directing phone calls//e-mails; making travel arrangements; scheduling appointments; arranging meetings; preparing correspondence/reports/documents/presentations; coordinating execution of contracts; submitting invoices to finance; coordinating publication clearance, submission and review; collecting/distributing data; and maintaining paper/electronic filing systems.
• Problems involve recurring, routine situations; usually refers more complex problems to supervisor or more senior level personnel.
• Assists with calendar management, travel arrangements, expense reports, invoice processing and other administrative tasks as required.
• Assists with administrative support for meeting planning, townhalls, and agenda management for weekly, monthly, and quarterly leadership team meetings.
• Assists with tracking department activities and key metrics including changes in org charts, budget/invoices, quarterly progress against goals, completion of assigned trainings, vacation utilization, and travel.
• Assembles, and analyzes information; prepares reports, agendas, correspondence and memoranda as guided by general
• Organizes, prepares, and maintains department files, records documentation, presentations, and other associated materials as directed.
• Organizes, prepares, and maintains copies of vendor contracts.
• Orders and maintains the office supply inventory for the department.
• Resolves and/or facilitates resolution of problems including identifying causes of problems to prevent re-occurrence of problems.

• High School Diploma/GED
• Minimum 3 years previous administrative experience or equivalent.
• Proficiency with M/S Office Suite (Excel, Word, PowerPoint, Outlook)
• Organizational skills, attentiveness to detail and the ability to work under general supervision.
• Intermediate to advanced knowledge of Office Suite, Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

• Associate’s or Bachelor’s degree.
• Workday experience is a plus.
• Strong verbal and written communications with ability to effectively communicate at multiple levels in the organization. 
• Work cooperatively and productively with others.
• Demonstrated problem solving skills.
• Ability to take initiative and work independently.
• Anticipate challenges and opportunities proactively.
  
  

Pay Range: $25/hr - $28/hr