Job Title: Executive Assistant III

Job Location: Seattle, WA 98101/ Tempe, AZ 85281

Job Duration: 12 Months (Contract to hire)

Pay Rate: $34.68/hr to $35.68/hr

Job Description:

• This position will support 3 L8 Directors in the US with calendar and meeting management.
• This position is not eligible for remote work and candidates must be able to work out of the Tempe office (PHX12) 5 day's per week.

• Our Client is seeking a highly motivated and customer obsessed Executive Assistant to support the Vice President of Business Intelligence and Transaction Risk.
• This is an important area for client requiring strong focus and execution.
• The role will be responsible for a high volume of tasks including complex calendar management and scheduling, effectively prioritizing amidst a flood of information and requests ensuring appropriate level of urgency is given, monitor/track VPs meetings, priorities and emails and act as proxy when necessary, manage travel and expenses and all administrative support functions for this office.
• This role is also responsible for managing multiple tasks and action items (documentation, follow up and preparation) for the VP ensuring appropriate and timely action on deliverables.
• Qualifications: Successful candidates will posses the ability to complete a high volume of tasks and projects with little to no guidance, have impeccable attention to detail, make smart and timely decisions, and react with appropriate levels of urgency to situations and events that require quick response or turnaround.
• The ideal candidate will also have exceptional verbal and written communications skills, and the ability to switch gears at a moments notice.
• High levels of integrity and discretion in handling confidential information is a must and a high degree of professionalism in dealing with senior professionals inside and outside the company is required.
• At least two years of college required, bachelors degree preferred.
• This position requires 6+ years of experience supporting senior management (VPs, Senior VPs or CEOs) and excellent PC skills, including strong working knowledge of MS Office and Outlook tools.

Business Group:

• Global Corporate Employee Relations within Client

Reason for Request:

• 1 EA was supporting 5 L8’s, too much work for 1 person and now a backfill for attrition

Daily Schedule:

• Heavy Calendar management, setting and moving meetings with the right conference numbers and Chime info.
• Coordinating agendas, taking and distributing meeting minutes, possible light PowerPoint presentation work
• Travel and Expenses for the L8’s – domestic and international (visa requests etc.)
• Event planning for Offsites – large meeting rooms, managing attendee lists, working with travel and events team to check about hotel contracts etc.
• Opening and managing purchase orders for the team.
• Possible support from other teams for ad hoc requests – interfacing with the larger team

Seattle Location:

• Dedicated to 1 L8 Director, possible to support a 2nd L8 if the need arises.
• C-Suite Level, precise communication, Heavy Calendar management, Extreme Flexibility.
• Available on all channels, quick acting. Ability to communicate with EA’s that are in the C-Suite Level.

Role Interesting:

• Being a part of client growing with L8 directors and C-Suite Levels

Required:

• Ability to work in a team, collaboratively: 2 - 4 Years
• Arranging Meetings: 2 - 4 Years
• Calendar Management: 2 - 4 Years
• Communication - Written and Verbal, Organizational: 2 - 4 Years
• Composing Meeting Minutes: 2 - 4 Years
• Coordinating Travel: 2 - 4 Years
• Meeting deadlines: 2 - 4 Years
• MS Office (Outlook/Word/Excel/PowerPoint: 2 - 4 Years
• Processing Expenses: 2 - 4 Years                                                  

Required:

• Minimum of 3 years as an EA
• Ability to maintain Confidentiality. (sensitive matters within the relations team)

Degree or Certification:

• Bachelor’s (preferred, but not required)

KPI:

• Completion of Tasks

Leadership Principle:

• Bias For Action
• Learn and Be Curious

Top 3 must-have hard skills:

• Expert in Outlook and Calendar Management
• Communication – written and verbal
• Travel and Expense experience