Job Details:  

Industry: Investments 

Title:       Administrative Assistant 

Location: Hudson, NY

Duration:  5 Months 

Roles and Responsibilities: 

• Manage all scheduling, calendar, and logistics needs on behalf of the professionals. 

•  Interface with other assistants and stakeholders both regionally and around the firm through both written and verbal correspondence 

• .Own all logistics and scheduling for client activities, including lunches, dinners, and other meetings. 

• Handle all travel planning, including airline reservations, hotel accommodations, and car service arrangements as needed. 

•  Complete all expense submission requirements on behalf of leaders in the office. 

• Answer and appropriately transfer incoming phone calls for key leaders in the office. 

• Support printing needs and formatting of materials as required. 

•  Support facilities needs, such as receiving vendors onsite and communicating with Corporate. 
•  Services team on any office requirements. 

       Skills :

• A minimum of 10-12 years of experience as an administrative assistant or receptionist within a professional or financial services environment. 

• Prior experience working within a global firm is highly desired, but not essential. 

• Prior experience in handling sensitive and confidential information and material. 

• Advanced knowledge of MS Word, Excel, PowerPoint and Outlook and able to get up to speed quickly with other in-house systems. 

• Exceptional attention to detail; calm and methodical approach. 

• Excellent time management and organizational skills. 

• Experience dealing with business stakeholders at all levels within an organization. 

• High level of energy, self-motivation and determination to identify effective solutions and solve problems. 
• Proven ability to ensure multiple tasks are completed within agreed timeframes and to the highest quality. 

Education: 

College degree preferred or equivalent experience