Job Description

Direct Hire: Toronto, Ontario, CA

Salary: 90000.00 Per Annum

Job Code: 356397

End Date: 2025-01-01

Days Left: 9 days, 1 hours left

Job Details:

Title: Executive/ Personal Assistant

Location: GTA

Day to Day

Organization of hard copy documents and digital copies in the cloud - sorting incoming mail and being able to prioritize.
Will need to maintain high attention to detail to ensure accurate recording and filing of transactions. Documents include day-to-day bills, contracts, reports, meeting notes, presentations, and financials.
Manage communication with staff and business associates, liaising with internal and external parties on various projects and tasks.
Responsible for travel coordination – booking airline flights, hotels, and transportation for family and small groups.
Responsible for all bookkeeping activities of multiple corporate entities used to manage staff and properties.
Responsible for executing banking transactions, including wires, EFT, credit card payments and cheques.
Management of multiple properties including bookkeeping, bill payments and scheduling regular maintenance as needed.
Overseeing payroll activities across multiple entities.
Booking dinner reservations and functions.
Conduct research and create reports when requested

Must Haves

Minimum five (5) years of related experience in an administrative role or executive assistant role reporting to upper management, executives, or VIPs.
Minimum 3 years bookkeeping experience. Experience across multiple entities is a plus.
Experience with payroll, and Pay Works is a plus.
Post-secondary education, a degree in business administration studies is a plus.
Ability to plan and orchestrate work to ensure priorities are met and objectives are achieved.
Experience with online banking platforms.

Recruiter

Phone

Piyush Shukla

piyush.shukla@collabera.com

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