Day to day: 

• Provides administrative support to Senior Vice President of Origination and other commercial and regulatory team members for the Western Region.
• Performs a variety of functions with regard to contracts, commercial, regulatory and legal documents, including word processing, proof reading, processing for execution and transmitting.
• Prepares engagement letters for outside counsel and process AP invoices for legal and commercial teams. 
• Maintains records and files for projects and ensures company records are properly saved pursuant to document management policy.
• Answers and screens telephone calls, takes messages.
• Processes daily incoming and out-going mail.
• Will assist in the planning and coordination of company/department events.  Responsible for planning and organizing office events and company celebrations. 
• Manages calendars, coordinates meetings, books travel arrangements, and plans events.
• Maintains and organizes department and project files.
• Prepares a variety of reports and expense reports frequently using  applications such as Word, Excel and PowerPoint. Prepares Federal  documents.
• May handle a wide variety of situations.
• Enthusiastic, with a strong positive attitude.
• Highly skilled. Extensive knowledge of the job and company policies to perform a wide range of advanced tasks.
• Top expert on software, tools and organizational processes.
• Power user of department-specific software. 
• With limited guidance, prioritizes and executes responsibilities; checks own work and possibly the work of others.
• Decisions are of moderate to advanced scope and impact administrative operations of the department or department deadlines.
• Exercises discretion and judgment and prioritizes requests from multiple departments and/or functions; regularly required to adapt procedures, processes and techniques.
• Works on complex assignments requiring considerable judgment and initiative.
• Works under limited guidance.
• Acts independently to determine methods and procedures on new assignments. May provide skills training and direction to others.
• Regularly works with sensitive and confidential information.
• Contacts are both internal and external, may be required to represent management and coordinate complex activities/projects.
• Position will be located in Walnut Creek, CA and is located within walking distance of BART station.
• Position will maintain a standard business office schedule, (with onsite in the office).
   
• Job Requirements
• Associate’s degree, Technical/Business School or equivalent.
• Typically requires minimum 7 years’ experience, including advanced support skills and extensive knowledge of tools, software and other technologies. 

If interested, please share your resume at nitisha.kale@collabera.com