Event Planning Specialist

Contract: North Chicago, Illinois, US

Salary Range: 40.00 - 42.00 | Per Hour

Job Code: 357943

End Date: 2025-02-23

Days Left: 17 days, 14 hours left

Industry: Pharmaceuticals
Job Title: Talent Acquisition Compliance Specialist
Duration: 12 months, with a possible extension
Location: (Remote)
Pay Range: 40$-42$/hr
 
Job Roles & Responsibilities:
  • Top 3 – 5 Skills Needed for each role
  • Event planning experience
  • Strong org skills and attention to detail
  • Managing multiple deadlines in a fast-paced environment
  • Strong written and oral communication
  • Proficiency using PowerPoint, Excel (V LOOKUPs & Advanced Functions not required)
  • Travel Required: Y/N - Up to 50% during conference season from July to October
Purpose:
  • Describe the primary goals, objectives or functions or outputs of this position.
  • The Operations & Innovation Specialist engages in all aspects of major event planning for major enterprise diversity conferences and serves as the on-site conference workstream lead aiding in the tactical execution of the events.
Responsibilities:
List up to 10 main responsibilities for the job. Include information about accountability and scope.
  • Manage the end-to-end large-scale enterprise Conference Registration process for conference attendees including gathering and organizing key attendee details in the master conference project plan.
  • Participate in conference Event Team On-boarding including developing PowerPoint slides and presenting at event team kick-offs and other related meetings.
  • Manage the end-to-end hoteling process including booking and managing hotel room blocks and working directly with hotel vendor points for enterprise conferences.
  • Provides on-site direction and tactical support to recruiters and business members.
  • Troubleshoots and identifies real time solutions during the tactical execution of events.
  • Leads the Conference Planning Workstream portion of on-site conference Daily Stand-up meetings providing daily tactical guidance to the event team members during conferences and events.
  • Serves as the conference Core Team weekly huddles facilitator developing weekly agendas and post-meeting recaps.
  • Tracks and synthesizes key event data to ensure adequate supplies and materials are sent to conference.
Qualifications:
List required and preferred qualifications (up to 10). Include education, skills and experience.
  • Bachelor’s degree in business administration, Human Resources, Marketing or related field required.
  • Minimum 4 years related experience supporting event or conference planning required. Recruiting or Diversity & Inclusion experience, a plus.
  • Solid analytical and problem-solving skills with the ability to identify problems, draw conclusions and recommend solutions.
  • Strong interpersonal skills and ability to effectively influence others at all levels in an organization. Strong project management and organizational skills.
  • Strong command of MS Office with advanced technical capabilities in Excel and PowerPoint.
  • Effective presentation skills and outstanding written and verbal communication skills.
  • Demonstrated ability to work independently as well as collaborate as a team member.
  • Outstanding attention to detail, accuracy in reports and project plans, and follow through.
  • Outstanding ability to prioritize multiple deadlines and efficiently manage multiple tasks in a timely manner.
  • Previous experience working in event software such as CVENT a plus.
Job Requirement
  • event planning
  • conference
  • Cvent
  • Excel
  • MS Office
Reach Out to a Recruiter
  • Recruiter
  • Email
  • Phone
  • Shivani Awasthi
  • shivani.awasthi@collabera.com
Apply Now
Apply Now
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Collabera is a leading global digital talent solutions firm. For over 25 years, we have provided digital and IT talent services, direct placement and career advisement, global remote talent and learning solutions to transform and diversify workforces for the Fortune 1000 globally.

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Collabera is a leading global digital talent solutions firm. For over 25 years, we have provided digital and IT talent services, direct placement and career advisement, global remote talent and learning solutions to transform and diversify workforces for the Fortune 1000 globally.

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