Job Title: Executive Assistant II 

Job Location: Seattle, WA 98109 

Job Duration: 12 Months (Contract) (Possibility of Extension/Conversion to FTE) 

Pay Range: $27.09/hr to $29.09/hr

Job Description: 

• If you are looking to work in a fast-paced environment where ownership, speed, accuracy, professionalism, and confidentiality are essential, this is the role for you. 
• We are seeking an Executive Assistant who is driven, organized, resourceful, proactive, and customer-obsessed to support 2-3 Directors in Global Accounts Receivable (GAR).

Key job responsibilities 

• The support and planning of several key finance deliverables 

• Develop and maintain a one stop shop system and process for all documentation both electronically and manually 

• Complete a high volume of tasks and projects quickly with little guidance 

• React with appropriate urgency to situations and events that require a quick response or turnaround 

• Manage complex calendars and scheduling to support teams in multiple locations 

• Track and help drive completion of key deliverables and follow up on outstanding items (including meeting notes and action items) 

• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner 

• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc 

• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization 

• Document writing, editing, and readiness 

• Ensure accurate archiving of departmental data on appropriate sites 

• Management of team space, including moves and reconfiguration 

• Expense reimbursement including report coordination, submission and issue tracking 
• Have fun at work and help others do the same

Qualifications:

• Experienced executive assistants or administrative assistants (not looking for anyone who does not have extensive executive or admin experience)  

• Extensive Experience supporting directors preferred with large teams.  

• Education: Bachelor's degree would be a nice to have. HSD/GED minimum requirement.  

• Minimum of Five+ years of executive assistant experience supporting high level executives/directors.  

• Software: Concur, MS 365 products, Slack, SharePoint, travel software.  
• Experience with calendar scheduling/management, taking meeting notes, and other related job duties mentioned in JD above.  

Leadership Principles: 

• Dive deep 

• Earns trust 

• Bias for action 
• Learn and be curious 

Top 3 must-have hard skills: 

• Minimum of Five+ years of executive assistant experience supporting high level executives/directors 

• Software: Concur, MS 365 products, Slack, SharePoint, travel software

• Experience with calendar scheduling/management, taking meeting notes, and other related job duties mentioned in JD above