Payments and Invoicing Specialist

Contract: Sylmar, California, US

Salary Range: 28.00 - 32.00 | Per Hour

Job Code: 360903

End Date: 2025-05-11

Days Left: 20 days, 13 hours left

Position Details:
Industry: Medical Devices/Nutraceuticals
Job Title: Payments & Invoicing Specialist (Clinical Payments Specialist) - Onsite
Location: Sylmar, CA 91342
Duration: 06-12+ months [+ Possibilities of extension]
 
Pay Range: $28-$32/hr
 
Description:
Will work with invoicing of Clinical Studies Payments.
 
Top Skillsets:
  • Strongly preferred - Experience using CONCUR, SAP, must know MS Office/usage of computer
  • Highly Preferred (but not required) work experience within a clinical office environment/setting
  • Familiarity with Invoicing process and analysis
  • Communication verbal and written
  • must be detail oriented
 
Job Responsibilities:
  • This position is responsible for various financial analysis activities for the Clinical Study Payments Team including but not subject to, new study budget review, study and site budget set up, invoice processing, customer service inquiries. It is also responsible for various reporting and month end activities.
  • Day to Day: Will need to process 15 to 20 invoices per week during training, and 15 to 20 per day thereafter. Training is based on how quick the person learns and typically takes about 2-3 months if they understand the systems used, Concur, MS teams, and accounting.
  • Looking at contracts, matching invoice to contracts, identify compliance issues, ability to toggle between multiple applications such as Concur, SAP, CDO systems; support external audits, pulling reports, conduct internal clinical study audits, etc.
  • Responsible for generating and processing clinical study invoices
  • Researches payments issues for accuracy and presents findings to departments as necessary
  • Review contract and grant agreements for financial risk and billing issues
  • Assist in the facilitation of new study budget set up, quarterly payments, and special reports
  • Support internal and external audits by preparing and providing relevant reports and analysis
  • Special project analysis and support involving clinical study payment data
  • Work as a liaison with the Clinical Study Data Systems team for application enhancements
  • Provides input into how processes are developed and implemented with Clinical Payments Group
  • Performs analysis of clinical study payment data per defined requirements
  • Reviews, updates, and adheres to all Standard Operating Procedures
  • Promotes confidentiality of financial and other data at all times
 
Qualifications:
  • Associates Degree or Bachelors in Business, Accounting, or Clinical Studies
  • 3 plus years of experience within a clinical environment/office setting
  • Some experience in budget and/or payment processes would be an advantage
  • Excellent MS Office skills, particularly MS Excel
  • Demonstrated customer services expertise including good written and verbal communication skills. Written and verbal fluency in English and preferable Spanish.
  • Excellent planning and organizational skills and the ability to work effectively and efficiently in a dynamic, fast-paced environment.
  • Able to work well within a team and autonomously
 
Job Requirement
  • Payments
  • Invoices
  • accounts
  • account reconciliation
  • SAP
  • Concur
  • MS Teams
  • CDO systems
  • finance
  • Clinical Research
  • Clinical
  • Patient Care
  • MS Excel
Reach Out to a Recruiter
  • Recruiter
  • Email
  • Phone
  • Niharika Shrivastava
  • niharika.shrivastava@collabera.com
Apply Now
Apply Now
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Collabera is a leading global digital talent solutions firm. For over 25 years, we have provided digital and IT talent services, direct placement and career advisement, global remote talent and learning solutions to transform and diversify workforces for the Fortune 1000 globally.

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