Responsibilities

• Provide support for Allergan Aesthetics references including Data on File and Copyright permissions.
• DOF IP References
• Create DOF IP packet, if not already provided by medical, and upload into RRTI/IP Manager for review and approval.
• Upload approved DOF IP references into Veeva Vault for processing by Global Vault Library team.
• Communicate effectively with business regarding approval, re-approval, and expiration of DOF IP references .
• Attach DOF IP reference as supporting document to relevant content in Veeva Vault.
• Replace DOF IP reference with published article, when available, to relevant content in Veeva Vault.
• DOF Non-IP References
• Create DOF Non-IP packet, if not already provided by medical, complete DOF.01.01.F01 Form, and obtain appropriate approvals and signatures from data owner(s) and other medical approver(s)3, as required.
• Upload approved DOF Non-IP references into Veeva Vault for processing by Global Vault Library team.
• Communicate effectively with business regarding approval, re-approval, and expiration of DOF Non-IP references .
• Attach DOF Non-IP reference as supporting document to relevant content in Veeva Vault.
• Job/Material References (journal articles, book chapters, websites, source data, etc.)
• Support denied reference requests pertaining to migrated and current references processed by Global Vault Library team.
• Communicate effectively with business and source references as required for the review and approval of jobs/materials in Veeva Vault.
• This pertains to the creation of new reference(s), rejection of reference request(s), and/or source appropriate reference (primary source) as needed.
• Copyright Support
• For any component of the Material, including, but not limited to, image, video, sound, or text should have appropriate copyright permission for intended use.
• Ensure Promotional or Non-Promotional Job/Material have appropriate copyright permission for use.
• Maintain repository and copyright permissions for Allergan Aesthetics.
• Update and maintain procedural documentation as it pertains to
• Allergan Aesthetics for Veeva Vault.
• Quick Reference Guide
• Master Reference List
• Copyright repository, budget, and permissions
• List of compliance deviations record
• Allergan Aesthetic content guidance documents
• Provide support with additional ad hoc projects related to approval of promotional and non-promotional materials as required by the business.

Requirements

• Bachelor’s degree or the equivalent combination of education and work experience and 2+ years of experience supporting Medical Affairs teams in Pharma/Biotech/Devices OR Master’s degree and 1+ year of related experience
• Strong ability to communicate complex issues in a simple way and to orchestrate plans to resolve issues and mitigate risks
• Good working knowledge and familiar with utilizing Veeva PromoMats and/or Veeva MedComms
• Excellent presentation and highly proficient computer skills (e.g., Excel, PowerPoint, Word) – Is there a way we can test their proficiency in these programs?
• Familiar with automation tools to present information and data to appropriate audiences
• Comfortable with tools and processes that support work conducted by functional area
• Ability to work as part of a team
• Strong computer skills
• Good communications, problem-solving, analytical thinking skills
• Detail oriented
• Ability to meet deadlines
• Good project management skills
• Effective interpersonal skills including the ability to build successful relationships with internal experts/teams and other stakeholders
• Flexible and able to work independently to manage work priorities and follow tasks through to completion
• Thrives when working in a fast-paced, innovative environment while remaining flexible, proactive, resourceful, and efficient
• Quick learner, goal oriented, and results driven